DECLARATION OF CONFIDENTIALITY
Information on the Processing of Personal Data
We would like to assure you that for Greentop Energy Systems S.A., which operates in the exploitation and development of renewable energy sources from greenfield, the protection of its customers’ and other persons’ personal data, such as its partners’ and suppliers’ data, is of paramount importance. Therefore, we are taking all necessary measures to protect the personal data we process and to ensure that the processing is always in compliance with the obligations as set by the legal framework, both by the Company itself and by those third parties that process personal data on behalf of the Company.
Controller – Data Protection Officer (DPO)
Greentop Energy Systems S.A., seated in Athens, Attica, at 1 Vasilissis Sofias street, P.C. 15124, email: firstname.lastname@example.org, tel: +30 210-8128150, website: https://www.greentop.gr, as duly represented, informs that, for the purposes of its business activities, our Company processes the personal data of its customers as well as other persons’ personal data, such as its partners’ data, in accordance with applicable national law and European Regulation 2016/679 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data (General Data Protection Regulation, hereinafter referred to as the “Regulation”), as such is in force.
What personal data do we process?
The personal data you provide us (for example your full name, your residence address, your telephone number, your email address, as well as information concerning your CV for filling vacancies) are being processed only when we have a legitimate ground to do so.
Which are the legitimate grounds for processing your personal data; and how do we process them?
Legitimate grounds for processing your personal data constitute:
(a) the actions we take to provide you with the services you expect and wish to receive from us. In particular, as part of our activity, we develop and support all kinds of renewable energy projects on your behalf, fully undertaking the licensing process and the installation of wind parks and providing expert advice on photovoltaic systems.
(b) the consent you provide us with under the specific conditions as set in the legal framework, in case you wish to receive from our Company updates regarding our services, as well as other news related to our overall activity. In fact, in order to send you our Newsletter, your registration and prior consent is required, under the conditions laid down within the current legal framework. We assure you that on this legal basis we process your personal data solely for the purpose for which you give us your consent.
(c) the compliance with an obligation imposed by law, such as compliance with legislation on public / private tenders, environmental legislation, regulations and decisions of the Regulatory Authority for Energy (RAE) as well as compliance with tax legislation,
(d) the safeguarding and protection both of your, as well as our, legal interests. Thus, we use CCTV and security cameras in the Company’s reception areas, according to the specific conditions set for the installation of cameras, in order to be able to protect the safety and security of individuals, materials and facilities.
How and why do we use your personal data?
To offer you quality services and to properly execute the projects we have undertaken
From our contractual relationship and the pre-contractual actions, we collect and process the information needed for the smooth development of our co-operation, for example: the personal data you submit in writing through the Contact Form, which exists in our website by filling in the appropriate fields (name, e-mail, subject, message), in order to answer your questions and requests. We also process your personal information in order to provide you with important information about our site and any changes to this Privacy Notice.
To send you promotional material, as well as to present you our projects.
If you have given your consent to this, under the specific conditions laid down by the legal framework and under the condition of your subscription, you will receive newsletters (newsletters), which will inform you about our Company’s activities and the services we offer .
To comply with legal obligation
We are obliged to comply with the legal provisions in order to comply with the legislation that refers to public / private tenders, environmental legislation, regulations and decisions of the Regulatory Authority for Energy (RAE) as well as compliance with tax legislation. Therefore, the compliance with all above legal provisions define the legal and well-functioning operation of our Company.
To safeguard our legal interests and to protect individuals and goods
We process our customers’ personal data to optimize our services, improve our site’s performance and promote our services. We inform you that the use of CCTV and security cameras ensures the protection of individuals (i.e. our visitors and our personnel) and the security of our Company’s facilities.
Do we share your personal data?
Public authorities, Law enforcement institutions
When it is necessary, e.g. in the case of a tax audit or even if we need to provide information to a police and / or judicial authority, if any dispute arises and in any case in order to safeguard the well-functioning operation of our Company and our business interests.
Affiliate companies (suppliers, transporters)
Greentop Energy Systems S.A shares your data with third parties, which have been assigned with the processing of your data on our behalf (equipment suppliers, accountants, lawyers). In those cases, our Company remains responsible for your data processing, and defines the specifics of the processing. Our Company concludes data processing agreements with the third parties, in order to ensure the compliance of the process with the current legal framework, and the unhindered exercise of the rights of every natural person.
Furthermore, Greentop Energy Systems S.A. may transfer data to third-party affiliates (marketing companies) in order to inform the public about our services, promote our services and present our offers, provided that consent has been given by any natural person as mentioned above.
Transfer of personal data outside the EEA
Your personal data are not transferred to third countries [i.e. in countries outside the European Economic Area].
Data Storage Period
The data storage period is decided on the basis of the following specific criteria, as the case may be:
When processing is imposed as an obligation under provisions of the applicable legal framework, your personal data shall be stored for as long as required by the relevant provisions.
When processing is conducted on a contractual basis or/and in order to take steps at your request prior to entering into a contract, your personal data are stored for as long as necessary for the performance of the contract and for the foundation, exercise, support or defence of legal claims under the contract and until their legal limitation. The above personal data may be retained for as long as it is determined by other tax or more specific legal provisions.
In the context of our communication with you and to the extent that the provision of your personal data is based on your consent, your personal data will be retained until your consent is withdrawn. This could be done by you at any time. The withdrawal of your consent does not affect the legality of processing, which is based on consent given in the period before the withdrawal.
What are your rights in respect to your personal data?
Every natural person whose data are being processed by Greentop Energy Systems S.A. enjoys the following rights:
Right of Access:
You have the right to be aware and verify the legitimacy of the processing. So, you have the right to access the data and get additional information about their processing.
Right to Rectification:
You have the right to study, correct, update or modify your personal data.
Right to Erasure:
You have the right to request the deletion of your personal data when we process it based on your consent or in order to protect our legitimate interests. In all other cases (such as, by way of indication, where there is a contract, obligation to process personal data required by law, public interest), such right shall be subject to specific restrictions or shall not exist, as the case may be.
Right to Restriction of Processing:
You have the right to request the limitation of the processing of your personal data in the following cases: (a) when the accuracy of the personal data is questioned and until such data is verified, (b) when you object to the deletion of personal data and request the limitation of their use rather than their deletion, (c) when such personal data are not needed for processing purposes, they are, however, indispensable for the foundation, exercise, support of legal claims, and (d) when you oppose to the processing and until it is verified that there are legitimate grounds that concern us and supersede the reasons for which you are opposed to the processing.
Right to object:
You are entitled to oppose the processing of your personal data, at all times, in case where, as described above, this is necessary for the purposes of legitimate interests pursued by us as controllers, as well as in the processing for direct marketing purposes and consumer profile training.
Right to data portability:
You have the right to receive your personal data free of charge in a format that allows you to access, use, and edit them with commonly used editing methods. Moreover, you have the right to ask us, if technically feasible, to pass the data directly to another controller. Such right to do so exists for the data you have provided to us and their process is carried out by automated means based on your consent or performance of a relevant contract.
Right to withdraw your consent:
Last, Greentop Energy Systems S.A. informs you that, where processing is based on your consent, you have the right to revoke it without affecting the legality of consent-based processing in the period prior to said revocation.
Right to lodge a complaint to the Personal Data Protection Authority
You have the right to file a complaint with the Personal Data Protection Authority (www.dpa.gr): Switchboard: +30 210 6475600, Fax: +30 210 6475628, E-mail: email@example.com
Security of Personal Data
The Greentop Energy Systems S.A. shall implement appropriate technical and organizational measures aimed at the safe processing of personal data and the prevention of accidental loss or destruction and the unauthorized and/or unlawful access to, use, modification or disclosure thereof. In any case, the way in which internet operates and the fact that it is free to anyone cannot guarantee that unauthorized third parties will never be able to violate the applicable technical and organizational measures gaining access and, possibly, using personal data for unauthorized and/or unfair purposes.
Connections with other sites
Our site may contain links to foreign websites. Greentop Energy Systems S.A. is not responsible for the privacy practices or the content of other sites, which do not belong to Greentop Energy Systems S.A. Therefore, we suggest that you read carefully the privacy statements of these foreign sites.
Changes in the Privacy Notice
The information about our Company’s privacy notice reflects the current state of data processing on our site. In case of changes in data processing, this information related to the data protection will be updated accordingly. We will always have the latest version of this information regarding the data protection on our site so that you are aware of the breadth of data processing on our site. We encourage you to be always aware of the way we process and protect your personal information. All changes in respect of this Privacy Notice will be known in time before these changes come into force.